Request for Proposals - Warrenton Marina E Dock Redesign & Permitting

City of Warrenton Marinas

Request for Proposals (RFP): Preliminary Planning for E Dock Replacement

Project Summary

1: Introduction:

The City of Warrenton (City) owns and operates the Warrenton Marina, which provides moorage and services for the community’s commercial and recreational fleets. The City seeks professional engineering and permitting services for the replacement of E Dock, a key commercial dock that accommodates approximately 22 year-round commercial vessels ranging from 50 to 80 feet in length.

E Dock has exceeded its service life and requires full replacement. The City intends to replace the dock within the existing general footprint while upgrading structural, electrical, and moorage systems to meet the load requirements of the commercial fleet and current in-water environmental standards. Most piles were replaced in 2024, with the remaining piles scheduled for replacement in 2025. The existing gangway is in satisfactory condition and is expected to be reused; the landing float beneath it will be replaced as part of this project.

This RFP covers conceptual and preliminary (30 to 60 percent) design, environmental permitting, and preparation of a Basis of Design (BOD) package suitable for funding applications and future construction procurement. Bidding, fabrication, and construction inspection are not part of this solicitation. The City may, at its discretion, amend the consultant’s contract at a later date to include final design and construction-phase services.

The selected consultant will be responsible for identifying and preparing all permits and regulatory approvals necessary to advance the project through design and environmental compliance. This includes, but is not limited to, coordination and permitting with the Oregon Department of State Lands (DSL), U.S. Army Corps of Engineers (USACE), and consultation with NOAA/NMFS and other agencies as required under the Endangered Species Act (ESA)—including light-transmission and other in-water-work compliance requirements. Additional permitting may include Oregon DEQ Section 401 Water Quality Certification, State Historic Preservation Office (SHPO) consultation, U.S. Coast Guard coordination, and any City or local building or land-use approvals necessary to complete the work.

This procurement will follow the Qualifications-Based Selection (QBS) process defined in ORS 279C.110. The City will evaluate proposals solely on qualifications and experience. Following selection, the City will negotiate a detailed scope and fee with the highest-ranked proposer.

2: Project Description and Schedule:

The City of Warrenton (City) is planning the full replacement of E Dock at the Warrenton Marina to ensure continued safe and reliable service for the commercial fishing fleet and other working-waterfront users. The dock currently serves approximately 22 steel commercial vessels ranging from 50 to 80 feet in length. The structure has reached the end of its useful life and requires replacement to meet modern performance, durability, and environmental standards.

The City has completed or scheduled the majority of pile replacements (2024–2025) and intends to maintain the existing general dock alignment and footprint. The new dock will be designed for commercial-grade loading, moorage hardware, and fendering systems while improving safety, longevity, and maintenance access. The project will include evaluation of utilities (power, lighting, water, fuel, communications) and the integration or replacement of the landing float beneath the existing gangway.

The selected consultant will provide professional engineering and permitting services to advance the project through the following general phases. These phases represent the City’s current expectations for project development; however, the City recognizes that alternative approaches may better achieve the project objectives. The City welcomes input from the selected consultant during contract negotiation to refine the scope, schedule, and deliverables as appropriate to ensure a cost-effective and technically sound outcome:

1. Existing Conditions Review and Concept Development – Review available drawings, field conditions, and vessel operations. Identify deficiencies and constraints. Prepare up to three conceptual alternatives that consider vessel maneuvering, moorage configuration, structural materials, light-transmission, constructability, and long-term maintenance.
2. Preferred Alternative and Preliminary Design (30 % – 60 %) – Develop the preferred concept into a preliminary design package including general arrangement drawings, design criteria, and key structural, mechanical, and electrical systems. Prepare an opinion of probable construction cost.
3. Environmental and Regulatory Permitting – Prepare all required permit applications and environmental documentation, including the DSL/USACE Joint Permit Application, ESA consultation materials for NOAA/NMFS, Oregon DEQ 401 Water Quality Certification under Section 401 of the Clean Water Act. DEQ Section 401 Water Quality , SHPO coordination, and other local or federal approvals required for in-water work authorization. Support City staff during agency review and respond to technical comments.
4. Basis of Design (BOD) Package and Technical Specifications – Compile design criteria, calculations, drawings, and a detailed cost estimate into a Basis of Design package suitable for funding applications and construction bidding. Develop draft technical specifications and front-end bid documents, including the Invitation to Bid, Instructions to Bidders, Bid Schedule, and General/Special Provisions, coordinated with City staff.
5. City Coordination and Review – Participate in coordination meetings and one stakeholder review session. Provide responses to City comments and incorporate revisions into final documents suitable for future advertisement.

The project deliverables will provide a complete, permit-ready and bid-ready package that the City can use to pursue construction funding and subsequently advertise the project under a separate solicitation. Construction-phase and inspection services are not included in this RFP but may be added later by amendment.

Submission Requirements

Each responding firm must email the City of Warrenton point of contact shown below to affirm their intent to submit a proposal. Include the firm’s point of contact information in the email.

All questions regarding this RFP must be submitted in writing, via email, to:

City of Warrenton

Jessica McDonald

Harbormaster

PO Box 250 Warrenton, Oregon 97146

Email: jmcdonald@warrentonoregon.us

Please prepare and submit an original plus two (2) copies of the proposal to:

City of Warrenton

Jessica McDonald

Harbormaster

PO Box 250 Warrenton, Oregon 97146

Email: jmcdonald@warrentonoregon.us

All responses must be received no later than 2:00 PM on November 12, 2025. Responses received after this date and time may not be considered. All proposals in response to this RFP should be clearly marked “Warrenton Marina E-Dock Replacement – Design and Permitting Services”

Amendments to the RFP will be distributed via email only to firms that confirm their intent to submit a proposal.